Heed the Warning Signs
If a bid is too high or too low, this is cause for concern. “For example, let’s say we have three bids: One for $2.3 million, one for $2.2 million and one for $1.4 million,” says Fields. “There is something wrong with the $1.4 million response. We’re going to go through it to make sure it meets our expectations. Typically, we go back to the contractor and say, ‘You put in two where you should have put in 2,000. Please give us a revised figure.’ The response needs to be within an hour of our phone call.”
When Grossman encounters outliers, he contacts the bidder and tells the company to double check its bid because it’s off the median. He does not tell the prospective contractor if the bid is high or low.
Although integrators should be encouraged to contact the campus for clarifications, if the questions are generic or the answer to it is clearly spelled out in the RFP, this is another cause for concern. “That tells me the person really isn’t paying attention or is looking to price gouge or isn’t able to provide the product we are looking for,” says Fields.
Related Articles:
- 5 Tips for Writing Effective RFPs
- Core Components of Contract Security RFPs
- 7 Secrets to Selecting a Contract Security Provider
- Choose Your Integrator Wisely
Robin Hattersley Gray is executive editor of Campus Safety. She can be reached at [email protected].
